5th European Conference
on Clinical Research
February 10-11, 2020, Amsterdam, The Netherlands
Registration Guidelines

Registration Guidelines

All participants have to register via the Online Registration Form. Please read the instructions below carefully.

The payment by bank transfer is available until 24 January 2020. After this date, all payments can be done only by credit/debit card.

Online registration will be closed on Friday 24th January 2020. After this date, onsite registration applies.

Registration Fees

EARLY REGISTRATION (until 30th November 2019) Fee (EUR; incl VAT)
CONFERENCE (2 days) 620,00 €
ONE DAY REGISTRATION 380,00 €
ACADEMICS 260,00 €
PATIENT ORGANISATIONS REPRESENTATIVES 200,00 €
LATE REGISTRATION (as of 1st December 2019)  
CONFERENCE (2 days) 770,00 €
ONE DAY REGISTRATION 480,00 €
ACADEMICS 320,00 €
PATIENT ORGANISATIONS REPRESENTATIVES 200,00 €

All fees are stated including local VAT.

Register here

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline, the later fee will be automatically charged. Unpaid or only partially paid registration will not be considered as valid until it is fully paid.

Registration Fee Includes

  • Admission to scientific sessions and to the exhibition
  • Conference bag incl. printed Final programme
  • Lunches, coffee breaks

One Day Registration Fee Includes

  • Admission to scientific sessions and to the exhibition
  • Conference bag incl. printed Final programme
  • Lunch, coffee breaks

Onsite Registration Desk Opening Hours

  • Sunday, 9 February 17:00 – 20:00
  • Monday, 10 February 08:30 – 19:00
  • Tuesday, 11 February 08:00 – 17:30

Social Event

Participants are asked to reconfirm attendance of the social event in the Online Registration Form. Social event is included in the registration fee.

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Confirmation

Each participant will receive the email notification confirming the registration and received payment or amount outstanding after the completion of the Online Registration Form.

Payment

All fees should be paid in EUR (€), free of all bank charges.

By Bank Transfer

Please always include participant’s full name into the payment details while sending payments by bank transfer. 
The payment by bank transfer is available until 24 January 2020. After this date, all payments can be done only by credit/debit card.

Beneficiary: AIM Group Prague s.r.o.
Beneficiary address: Panská 7/890, Prague 1, 110 00, Czech Republic
Bank address: UniCredit Bank Czech Republic and Slovakia, a.s., Želetavská 1525/1, 14092 Praha 4 - Michle
Account number: 1387280741/2700
IBAN: CZ5727000000001387280741
SWIFT/BIC: BACXCZPP

Online payment 

All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Final Invoice

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to the 20 EUR fee.

BOOKING AND CANCELLATION POLICY

Any cancellation or alteration of your registration must be notified in writing (by e-mail) and will be subject to the following conditions:

Cancellation

  • Until 10 January 2020: refund of fee minus 25% administrative charge.
  • After 10 January 2020: no refund.

Name Change

  • Before 10 January 2020: name changes will be charged €60.
  • After 31 January 2020: no name changes will be accepted.

Miscellaneous

No-shows at the congress will be charged the full fee. A fixed price of €60 will be charged for the replacement of lost badges. Refunds will be processed after the congress.

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with unique email address.
When registering more than one person under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.

Consent to the Processing of Personal Data

Privacy law – data protection notice

AIM Group Prague s.r.o., as data controller, informs you that any personal data you provide, or any data lawfully received by third parties, will be used in connection to your participation to the Congress and/or to provide you with information regarding any other compatible activities organized by us and by any other company affiliated to the Group ("AIM Group"), to which AIM Group Prague s.r.o. itself belongs, and which are also located in other European countries. Your image, taken during the event, may be reproduced in videos and photos of the event and published on the website and social networks of AIM Group (and on the website and social networks of the event, if any).

Data treatment shall mean any operation, or set of operations, carried out with or without the help of electronic or automated means, and must guarantee the confidentiality and security of your personal data.

AIM Group Prague s.r.o., as data controller may avail itself or any other company affiliated to AIM Group, also located in other European countries, to carry out any of the following procedures: press releases, communications to clients, data processing and computer-based consultation. The data can be communicated to scientific associations, public or private agencies related to CME, financial and banking intermediaries, as well as companies participating to the event with promotional functions compatible with the purposes for which the data have been collected.

The provision of your personal data for purposes related to your participation to the congress, including the publishing of images, is obligatory, but refusal will prevent your participation to the congress. Otherwise, said provision aimed at sending free documentation for other initiatives of AIM Group Prague s.r.o. or other companies affiliated to AIM Group is optional, but refusal will not allow you to be informed on future training events conducted by AIM Group.

I have read the above data protection notice and I agree with its terms.

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